AI Offline Transcription
A micro-system designed for reliability, privacy, and effortless automation
Meetings don’t wait for stable internet. This AI-powered transcription app records locally, ensuring no words are lost, and automatically transcribes conversations once a connection is restored. Designed for reliability, privacy, and flow, it keeps users focused on discussion, not the tools
UI/UX Design
Mobile Design
System Thinking
Productivity Tool
The Core Challenge
People don’t struggle to record. They struggle to trust transcription tools. When the network drops, recordings stop and progress is lost. Accuracy is unreliable, multilingual conversations break the system, and cluttered interfaces make transcripts unusable. Everything lives in the cloud, creating privacy risks for sensitive work.
The challenge was to design an AI transcription system that records locally even offline, processes intelligently when reconnected, supports multiple languages with high accuracy, and delivers a calm, privacy-first experience users can depend on.
Research
Market Scan
I studied existing AI transcription tools to understand how they perform in real-world conditions and where users still struggle
01
Most tools break or lag in low network conditions
02
Cluttered interfaces make core actions hard to find
03
AI summaries are unstructured and lack clear, actionable insights
UX Design
Solving with UX
Meeting Recorder
Managers, Team Leads, Professionals
Pain points: Has no time to replay recordings or clean transcripts
Needs: Instant summaries and tasks they can trust, without manual effort.
Interviewer / Researcher
Journalists, UX Researchers, HR
Pain points: Raw transcripts are messy, hard to navigate, and lose context
Need: Structured sections, key quote extraction, multilingual accuracy.
Student / Educator
Professors, Techers, Students
Pain points: Tools stop recording when offline. Transcripts are overwhelming walls of text.
Need: Reliable offline capture, organized output, easy review and reference.
Record
Local Storage
Cloud Upload
AI Transcription
Summary
Export
How the System Works
A modular system where AI, connectivity, and user experience work together to keep transcription continuous and dependable.
Privacy by Design
Transcription involves sensitive conversations, so privacy couldn’t be an afterthought; it had to be built into the core system.
UI DESIGN
Interface for Focus
A neutral palette and balanced contrast create a sense of clarity, while subtle color accents guide attention to key actions without distraction.
#F5F5F0
#3ABA16
#1F251A
HELVETICA
Design Tradeoffs
Offline vs Clouds
Chose local-first recording for reliability and privacy, then auto-sync to cloud when connected
One UI vs Multiple Modes
Kept one core layout but added context-specific modes to reduce cognitive load.
Feature-Rich vs Simplicity
Essential actions upfront, advanced settings hidden via progressive disclosure.
Visualizing the Flow
Three modes tailored to how you capture conversations, so every detail is captured accurately.
Voice Note
Interview
Lecture
Interview Mode
Captures multiple speakers clearly, highlights key discussion points, and turns them into actionable next steps. Action items can be quickly copied or shared for smooth follow-ups.
Action Items
Share design mockups with client by Friday.
Schedule follow-up demo.
Review enterprise pricing page.
Main Ideas
The new concept should focus on simplicity over features.
I need to explore a softer color palette for the UI.
The current flow feels too transactional and not human enough.
Maybe the product should feel more “journal-like” and less “tool-like.
Voice Note Mode
Captures quick personal thoughts and summarizes key insights. Detects the speaker automatically and gives you the flexibility to turn ideas into a checklist.
Lecture Mode
Ideal for long recordings like classes or meetings. Summarizes with timestamps and breaks down information into clear, structured sections for easy review.
00:00 – 02:30 | Introduction to Quantum Physics
"Anyone who is not shocked by quantum theory has not understood it." - Niels Bohr
• Classical physics fails at atomic and subatomic scales.
• Quantum physics explains behavior of particles at very small scales.
• It’s the foundation for modern technologies like semiconductors and MRI.
AI Chat
Interact directly with your recordings using simple questions. Ask for quick summaries, clarify key points, or pull out specific moments
Beyond summaries, it can extract insights, explain complex topics, or help you remember decisions and action items.
Reflections & Learnings
Shifts in My Design Approach
I learned that true simplicity requires ruthless prioritization, and that one interface cannot serve every context without thoughtful adaptation, which led to the creation of focused modes. Designing for privacy, failure states, and user control pushed me to think beyond visuals and build a system that feels safe, clear, and intelligent.